Start one team on Business, test connectors against real permissions and time real tasks, then size seats and the query pool before a company-wide rollout. Each step cites Google's documentation and public accounts from organizations rolling it out.
When you need this
- Leadership wants one AI assistant across Google Workspace, Microsoft 365 and business apps.
- A Business trial has spread to more than one team and needs an owner.
- IT must decide between Business, Standard and Plus before a renewal or a company-wide launch.
Evaluation criteria
Edition
Do you need more than 300 users, a Google Cloud project or the security controls?
Look forBusiness suits teams up to 300 with no Cloud project. Standard and Plus add more connectors, higher quotas, customer-managed keys, VPC Service Controls and audit logging.
Connectors and permissions
Do answers show each employee only what the source already lets them open?
Look forTest each connector with accounts that should not see restricted files. One practitioner reported a BigQuery table readable through the app by a user without BigQuery access.
Speed on real tasks
How long do your team's real queries and agent runs take?
Look forTime real tasks during the pilot. One independent evaluator measured 15 to 30 seconds for simple queries and about 60 seconds for complex automations.
Query pool
Will the daily Assistant query pool cover peak use?
Look forPools are 160 queries per Standard licence and 200 per Plus licence a day, shared per edition, project and location. Admins can cap one user's share.
Data rules
Which data must stay out of the assistant?
Look forCase Western Reserve University gave every student and employee access while barring restricted data from any AI system. Write the same rule down before launch.
Questions to ask vendors
- Which connectors does our edition include, and which do we need?
- Who tests permissions for each new connector before it goes live?
- What share of the daily query pool did the pilot use at peak?
- Which data classes are barred from the assistant?
Red flags
- Connecting every source on day one without a permissions test.
- Buying company-wide seats before timing real tasks.
- Business seats spreading past 300 users with no plan to move editions.
- No written rule for restricted data.
Products in this piece
Sources
- Official documentation
- 5
- Public source
- 3
- Google Cloud: Gemini Enterprise Business edition
- Gemini Enterprise documentation: Compare editions
- Google Cloud: Connectors for Gemini Enterprise editions
- Gemini Enterprise documentation: Quotas and pay-as-you-go usage
- Gemini Enterprise documentation: Connect a third-party data source
- Case Western Reserve University UTech: CWRU partners with Google to expand campus-wide AI access with Gemini Enterprise (Oct 16, 2026)
- Mark Ekvall, Tested In Production: Gemini Enterprise, Google's bet on agents (Oct 24, 2025)
- r/googlecloud: BigQuery table in Gemini Enterprise is fully readable (Dec 3, 2025)