Make Team Rollout Playbook

Look forUse the Teams plan for several teams and team roles. Below it, an organization has one team and no role management. Every plan includes private spaces with per-member credit limits. Enterprise admins can inspect them read-only.

Look forName each scenario consistently and assign an owner. FINN keeps a naming rulebook and passes trace IDs between scenarios. One FINN automation manager owns 130 scenarios and built a scenario that reports errors from the last 24 hours. At Perk, a senior engineering manager coordinated training because builders need some knowledge of APIs and JSON, and the company is opening Automation Engineer roles embedded in each department.

Look forUse subscenarios with defined inputs and outputs, available on every plan. FINN replaced hard-to-maintain large scenarios with networks of small ones. An agency splits client scenarios into parts it can troubleshoot and retry independently.

Look forStore incomplete executions to retry rate-limit, connection, and timeout errors on a backoff schedule. Add free error handlers such as Resume and Rollback. Scenarios switch off after consecutive errors reach the configured limit. Instant-trigger scenarios switch off at the first error. An agency using Make for five years lost webhook data during regional outages. Decide where incoming data waits during an outage.

Look forSave versions with descriptions. Make keeps them for 60 days and recovers unsaved changes. Enterprise audit logs identify changes to scenarios, connections, and keys for 12 months.

Look forSize an annual tier from module runs. Replace frequent polling with webhooks. Set auto-purchase deliberately. One new user's Asana trigger checked every 3 minutes and consumed credits overnight without new activity.