Turn on consent enforcement and settle transcript retention before AI Meeting Notes becomes every team's default recorder. Starting a transcription confirms that all participants consented. Notes stay private until shared, and transcripts stay until someone deletes them unless an Enterprise owner schedules deletion. From December 1, 2026, each recorded hour spends about 10 of the member's Standard credits, so trigger Custom Agents only from the meetings that need them.
When you need this
- Teams on Business or Enterprise start recording calls with /meet or from the calendar.
- Legal or HR asks how Notion captures consent and how long it keeps transcripts.
- A team wants meeting summaries to update trackers or post recaps automatically.
Evaluation criteria
Consent
How does everyone in the call learn they are being transcribed?
Look forStarting transcription confirms that all participants consented. A workspace owner can enforce an audio consent message for every member, and the Notion Meetings Add-on posts and pins a notice in Google Meet chat.
Capture setup
Will the notes capture every speaker?
Look forRecord video calls in the desktop app, which captures system audio and the microphone. The browser and mobile apps capture only the microphone, so use them for in-person meetings. Speaker labels work in English only and are most accurate in one-on-one calls and in Google Meet with the add-on. One user reported unreliable Zoom transcription on an older laptop.
Sharing
Who can read a meeting note once it exists?
Look forKeep notes private to the recorder by default. Turn on auto-share to internal calendar participants only for teams that want it.
Retention
How long do transcripts and audio stay?
Look forNotion's transcription subprocessors do not store live audio, and local audio storage is off by default. Transcripts stay until someone deletes them. Enterprise owners can schedule transcript deletion and keep the summaries.
Limits
Will heavy meeting days hit a cap?
Look forEach user can record up to 10 hours a day. From December 1, 2026, AI Meeting Notes also spends Standard credits, about 10 per one-hour meeting by Notion's estimate, from each member's 1,500 a month. A summary needs at least one minute of audio.
Follow-up automation
Which meetings should trigger a Custom Agent?
Look forLimit the Meeting note summarized trigger to named meeting types, such as customer calls that feed a feedback database. Each triggered run spends credits.
Questions to ask vendors
- Do we need scheduled transcript deletion, which only Enterprise offers?
- In which jurisdictions where we operate must every participant consent?
- Should notes from calendar events auto-share with internal participants?
- For group calls where speaker labels matter, do we still need a dedicated meeting tool?
Red flags
- External calls recorded with no consent message and the enforcement setting off.
- Staff who have never heard of the desktop app's meeting detection prompt. One user started a transcription by accident and found two hours of a private conversation in a team page.
- Video calls recorded from the browser, which misses other participants' audio.
- Downloaded audio files shared outside Notion, where deletion is up to whoever holds them.
- Every meeting wired to a Custom Agent before anyone checks what the runs cost.
Products in this piece
Sources
- Official documentation
- 7
- Public source
- 5
- Notion Help Center: Take AI meeting notes in Notion
- Notion Help Center: Manage your usage allowance for Notion AI
- Notion Help Center: Custom Agents
- Notion pricing
- Notion releases: 2.51, AI Meeting Notes, Enterprise Search & more (May 13, 2025)
- Notion releases: 3.6, External Agents, HTML blocks, and more (Jul 1, 2026)
- Hacker News comment on an accidental AI Meeting Notes transcription (Jul 17, 2025)
- Hacker News comment on Notion's meeting detection prompt (Sep 20, 2025)
- Hacker News comment on Notion transcription during Zoom calls (Mar 13, 2026)
- Hacker News comment on a team using Notion AI transcription (Dec 10, 2025)
- Hacker News comment on meeting recording without alerting participants (Aug 18, 2025)
- Notion Help Center: Standard, Select & Notion credits: eligible features